How to handle expense reports without being good at math

“Got asked the other day which grant covered a specific flight and I genuinely couldn't tell them, it took me like two days and even then I was reconstructing it rather than looking it up.”source ↗

“Problem is that I'm the one deciding what gets coded where and I'm doing it weeks later off a receipt with no context on it. By then whoever spent it has forgotten too.”source ↗

“Here’s where I messed up: I haven’t been properly tracking my inventory, how quickly I go through ingredients/supplies, my monthly expenses, or my actual profit.”source ↗

“To make matters worse, especially in the beginning, some business expenses were paid from my personal accounts and some from my business account.”source ↗

“And probably my biggest concern: taxes. Next year will be my first tax season since forming the LLC, and I’m terrified that I’ve completely screwed myself by not keeping better records from the beginning.”source ↗

“Is it necessary to keep paper receipts? Right now I upload them to quickbooks and then put the paper copies in envelopes just in case I need them. Is there a more efficient way to keep them? Do I need to keep them, especially after taxes are filed?”source ↗

“My accountant is overall great but running into issues with how I send over my files/my sloppy naming conventions.”source ↗

“I want to clean up my process during the year so they get categorized transactions via reports.”source ↗

“Does anyone have a bookkeeping setup that works well if you still use an accountant for filing?”source ↗

“in what format and how can I be logging all the intake and output money?”source ↗

“I’m not sure what I HAVE to keep track of for the hmrc each year but I would appreciate a bit of help as I’m lost”source ↗

“Why does gusto make it so hard to run a report that line items each employee that worked on a certain day, their clock in and out times, total hours and total pay for each day?”source ↗

“I’ve called the support number many times and they all tell me to run a handful of separate reports, input it into excel and then go from there.”source ↗

“Right now I text them a pile of images and email the rest and it looks disorganized, like I threw it together in the truck, which I did.”source ↗

“I started combining the photos image to PDF so it's one tidy file they can open, save, or forward to whoever's actually paying. It's better, but I'm doing it slowly on my phone one at a time and there's got to be a saner routine.”source ↗

“For those of you who send documentation to clients or to an accountant, how do you keep it all in one clean file without it eating your evening?”source ↗

“My "system" for receipts used to be a glovebox stuffed with fading thermal paper and a phone camera roll of a few hundred random photos.”source ↗

“Every year my bookkeeper would spend the first hour of every session going "what is this one, what's this for, this one's blank." I was paying for that hour. And half my parts receipts had faded to nothing by March, so I was probably eating deductions I was actually entitled to.”source ↗

“Started a very very small business and realizing the receipts are piling up. What apps would you recommend that can scan/categorize receipts and be extracted for taxes?”source ↗

“Running a small finance team at a Series A startup and trying to cut down on the back-and-forth with expenses. Right now recipets come in through email, photos, Slack messges, you name it.”source ↗

“Both pull receipts straight from email, Slack, and mobile uploads, read the data, and sync directly into QuickBooks or Xero without you having to export CSVs.”source ↗

“Dext and Hubdoc are my go to. Dext is pricier, but I find it works better.”source ↗

“I've seen it done both ways in online tutorials (I'm trying to learn Quickbooks), so not sure if one is correct or if both can be correct?”source ↗

“i work in a travel agency and i have to submit basic income/expenditure sheets for all the different travels/flight tickets/hotels etc. to the accounting firm that we use.”source ↗

“i am kind of bad with numbers and stuff like that and it really takes a lot of my time and i have other things i need to do.”source ↗

“Every single exercise in my textbook already tells you what happened. "company sold on credit for $12k" — ok cool, now I just plug numbers into debit/credit. that's not the hard part of accounting though, the hard part is figuring out WHAT happened when nobody labels it for you”source ↗

“Right now, everything ends up scattered across emails, downloads, and shared drives.”source ↗

“We're trying to make tax season less chaotic this year.”source ↗

“I’m looking for an expense tracker that will automatically link to your email or a manual entry where I can add a return to a particular expense and it should automatically track and notify me if it does not appear.”source ↗

“I also have a lot of grief with venmo and splitwise, especially because if i spent 80 usd for dinner and my portion is 20, I want it to cancel out and just show up as 20 once I get my money back.”source ↗