Said It Here

Day-of coordinator won't set up wedding decor

Many day-of coordinators do not include decor setup in their responsibilities, leaving couples scrambling to figure out who will handle the physical preparation on the wedding day. Because venues, MCs, and celebrants often refuse these tasks as well, couples are left stressed about having to pressure guests or friends to do the work.

What people tried

Every workaround mentioned in the threads below. We haven’t tested any of them — and nobody here is claiming they worked.

  1. 1
    asking the coordinator if she can handle light setup for an additional fee
  2. 2
    relying on family members or the bridal party to set up items
  3. 3
    hiring independent task rabbits or event staffing companies specifically for setup and management
  4. 4
    having the couple set up the items themselves
  5. 5
    Asking a guest to play the music

In their words

Unedited, grouped by where they were said, most upvoted first within each place, each linked to the thread it came from.

r/weddingplanning2 people · September 2026

“I hired a day of coordinator and she doesn’t do any set up as part of her responsibilities.”source ↗

“now I’m trying to figure out WHO will actually be setting up our decor”source ↗

“I feel dumb as a rock that I’m paying someone so much $$ already and they won’t be taking care of one of the things (if not THE thing) we most need help with on the day of.”source ↗

terrificandterrible · r/weddingplanning · 25 upvotes

“My wedding venue coordinator has said they do not play the music at the ceremony as they’re doing other things. And to ask the celebrant. I have asked my celebrant and she said she doesn’t do that usually. Who the hell does this?”source ↗

“Our mc is a groomsman so he can’t. I am stressing because I don’t want to have to ask a guest to do this and have the pressure on them.”source ↗

“Please advise what you did?”source ↗

talie24 · r/weddingplanning · 1 upvotes

Where this came up

r/weddingplanningwedding planning

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