Users not replying to follow-up questions on IT tickets
Clients frequently miss or forget about follow-up emails, sometimes replying months later or asking why nobody has responded to their issue. When technicians have to burn hours chasing down these unresponsive users, ticket backlogs grow and other customers do not get solutions.
What the numbers show
Counted from the threads quoted below. How we count
- The most recent one is from October 2026.
- This comes up 149.4× more often in r/msp than across the site as a whole.
What people tried
Every workaround mentioned in the threads below. We haven’t tested any of them — and nobody here is claiming they worked.
- 1Throwing the email into a forget-about folder or waiting for the chat to fall to the bottom
- 2Requiring users to submit requests via a service ticket for tracking purposes
- 3Automatically closing tickets after a period of inactivity (such as 2 weeks) due to waiting for the customer
- 4CC'ing the user's manager
- 5Setting up an automated sequence that emails the client 2-3 times before auto-closing the ticket.
- 6Having a dedicated dispatcher call the client directly when emails go unanswered.
- 7CCing the client's boss or account manager on the second follow-up attempt.
- 8Keeping the ticket open in the tech's queue to manually monitor and follow up.
- 9Manually pasting 'out of band' verbal or text updates into the ticketing system.
In their words
Unedited, grouped by where they were said, most upvoted first within each place, each linked to the thread it came from.
“Sometimes after we set a ticket to Pending/Waiting Customer, days later the client sends a “hey, why haven’t you responded to x?” email because they didn’t see or forgot about our reply.”source ↗
“we used to do that and switch back to waiting customer/waiting customer closing because it is not the tech's job to babysit the customer, it is their job to resolve the customer's problem.”source ↗
“what customers DID NOT GET A SOLUTION because i was burning hours chasing down the customer that went mia?”source ↗
“90% of the time the reminder emails on tickets from vendors are unhelpful to me and rather seem like a stuff suggestion to close the ticket asap, even if the problem isn't close to resolved.”source ↗
“I find that pushing this task to your techs will cause backlogs to grow and, honestly, your customer won't be any happier than they were before.”source ↗
Where this came up
People with this problem also raised
- 3Why is the union local not responding?
- 30Why do employers ghost you after a job interview?
- 3Why am I not getting any job interviews after hundreds of applications?
- 4Why do I keep getting calls after getting quotes online?
- 6How do you track prospects who ask for delayed follow-ups?
- 2What to do when an influencer replies two weeks late for PR